Those of you who have attended my Google, general search or business information workshops will know that towards the end of the afternoon I always ask the group to come up with a list of top ten tips. These can be useful sites that they have discovered during the day, essential services that they already use or commands that help focus the search. A combined list of tips from previous business information workshops is at http://www.rba.co.uk/bi/TopBusInfoSearchTips.pdf. Below, in no particular order, are the new tips from the 8th September workshop.

1. Biznar http://www.biznar.com/ Biznar is a federated search engine that runs your search in real-time in about 80 resources. There is a list on the Advanced Search screen where you can deselect individual or groups of resources. Many of the workshop participants de-selected Google Groups, which seemed to their dominate results, and some went as far as to exclude the whole Blogs and Social Networks group. The results are combined into a single list and on the left hand side of the scree are organised into folders such as Topics, Authors, Publications, Publishers and Dates. These are computer generated but can help you narrow down your search.

2. Export.gov http://export.gov/“Helping U.S. companies export”. Information on markets and doing business outside of the US. As the strap line of the web site suggest this is aimed at US companies but the reports contain information that is relevant to anyone looking at external markets.

3. Guardian Data Store http://www.guardian.co.uk/data Visualizations and mashups of data relating to major stories in the news. Links to the original datasets are provided so that you can download the raw data.

4. Company Check http://www.companycheck.co.uk/and Company Director Check http://company-director-check.co.uk/. Both services use Companies House data. Company Check provides 6 years of figures and graphs for Cash at Bank, Net Worth, Total Liabilities and Total Current Liabilities free of charge and lists the directors of a company. Click on a director’s name and you are taken to the Company Directory Check – launched last week – where you can view other current and past directorships for that person.

5. Companies House http://www.companieshouse.gov.uk/. The official registry for UK companies. Services such as Company Check and Bizzy (http://bizzy.co.uk/) may provide more information free of charge but it is always worth double checking with Companies House to see if there is more up to date information. The list of documents available for a company in combination with the free services may be enough for you to make a decision on whether or not to do business with that company. Use the free WebCHeck service to locate the company in the register and then click on “Order information for this company”. You will then see a list of available documents: titles such as “Struck off and dissolved” followed by “Application for administrative restoration” might suggest that you should run a mile!

6. Zanran http://zanran.com/ This was recommended for identifying charts, graphs and tables of data in PDFs and Excel spreadsheets. Run your search and Zanran comes up with PDF and spreadsheet files that match your criteria. Hover over the file icon in your results list and you will see a preview of the page that contains your data. We did come across a few oddities: my test search on gin vodka sales uk came up with the bar menu for the Time & Space Restaurant at the Royal Institution of Great Britain. The Zanran “About us” page tells you more about what they do (http://zanran.com/help/about_us)

7. Applegate directories http://www.applegate.co.uk/ A collection of business directories for electronics, engineering, plastics, rubber, chemical, oil, gas and recruitment services covering the UK. Recommended for generating lists of companies by location.

8. Kompass http://www.kompass.com/. Well established directory with world-wide coverage (some of us can remember the black, hard copy volumes!) Search is free and some results are free. Pay as you go options are reasonably priced and there is extensive country and industry coverage.

9. Public libraries’ databases and resources. A reminder from the public libraries contingent that you can access their resources free of charge for personal use from your desktop using the identification on your library card, for example NewsUK and the The Times Digital Archive. Some library authorities also provide access to business databases.

10. Google Advanced Search Use the advanced search screen or commands to help focus your search on statistics and market research. For example use the ‘filetype:’ command to search for spreadsheets containing statistics or PDFs of industry/government reports. Use ‘site:” to focus your search on academic or government sources, for example site:ac.uk.

1. The Google Wonderwheel was the clear winner of the day with this group. When your results page appear on screen, click on “Show options” just above the results and to the left of the screen. Then select Wonderwheel from the list on the left of the page. (For further details see Google new search and display options
http://www.rba.co.uk/wordpress/2009/10/05/google-new-search-and-display-options/)

2. Google’s Timeline was a close second in the popularity stakes. This is also under Show options in Google when you do a default web search and is also available in Google News. It shows the distribution of your articles over time and gives you an idea of when something started to become a “hot topic” and how a story has developed over time. It is not 100% accurate but is good enough to give you an overall picture of how interest in a subject has waxed and waned.

3. LGSearch http://lgsearch.net/ They liked this one a lot! This a Google Custom Search Engine (CSE) set up by Dave Briggs (http://davepress.net/) that searches UK public sector web sites in one go. On the results page you can, if you wish, narrow down your search further to Local Government, Central Government, Health, Police & Fire, LG Related or Social Media.

4. Slideshare http://www.slideshare.net/. A site used by many people and organisations to provide access to PowerPoint presentations. Search for presentations on any topic or by a specific person then view online or download the original if the author permits. Once you have selected a relevant presentation Slideshare also shows you a list of other presentations containing similar content. No registration required if you just want to search.

5. Try something else other than Google. As well as giving Yahoo or Bing a go, try and think about the type of information you are looking for: news, video, statistics, what people are talking about. Then use the appropriate search tool for that type of information.

6. Twitter search http://search.twitter.com/ You may not want to indulge in Twitter yourself but it can give you an idea of what people are saying about a topic. It is also an essential part of reputation monitoring and competitive intelligence: what are people saying about you or your products and services? You do not have to have a Twitter account to search Twitter, just go to search.twitter.com.

7. Google Blogsearch (http://blogsearch.google.com/) and Blogpulse (http://www.blogpulse.com/) Blogs are another useful source of views and opinions on every topic imaginable. Blogpulse has a “trend this” option on the results page that displays a graph showing you how many blog posts mention your search terms over time.

8. Zuula.com (http://www.zuula.com/) for quick and easy access to a wide range of search tools covering different types of information. Enter your search once, click on the tab for the type of resource (video, images, reference, news), and then work your way through the list of search engines.

9. Google Custom Search Engines (CSE). We looked at several Google CSEs, LGsearch.net and Directionlessgov (http://directionlessgov.com) being just two of them. You can, though, set up your own CSE at http://www.google.com/cse/. Useful if you search the same web sites day after day. You will need a Google account or Gmail account to set up a CSE but you can host your CSE on your own web site or on Google. CSEs can be made public or kept private.

10. University of Auckland Official Statistics (OFFSTATS)  http://www.offstats.auckland.ac.nz/ This set of web pages provides information on Official Statistics on the Web and is an excellent starting point for official statistics by country and subject/industry.

Here is the full list:

1. Internet Archive or Wayback machine at http://www.archive.org/.  For pages, sites and documents that have disappeared. Ideal for tracking down lost documents and seeing how organisations presented themselves on the Web in the past.

2. “All the Alacra sites”.  Not strictly accurate in that it was just three of their business web sites that attracted attention:

Alacrawiki at http://www.alacrawiki.com/. The Alacra Spotlights section is a good starting point for evaluated sites and information on industry sectors. Note that although it is a wiki only Alacra can edit these pages.

Alacrasearch at  http://www.alacra.com/alacrasearch/. A Google custom search engine that focuses on business sites selected by Alacra.

AlacraStore at http://www.alacrastore.com/.  “Search over 70 million reports on more than 550,000 public companies and private companies from over 55 premium business information publishers.” Search for free and pay as you go on your credit/debit card.  A full lost of their content providers is at http://www.alacrastore.com/search-by/publisher.

3. Advanced Search. The advanced search screens of the likes of Google and Yahoo have many options for increasing the precision of your your search: file format (e.g. xls for data and statistics, ppt for expert presentations, pdf for industry or government reports); site and domain search to limit your search to just one web site or a type of organisation (e.g. UK government, US academic); and in Google there is a numeric range search.

4. Marketingfile.com at http://www.marketingfile.com/.  A collection of lists with a bias towards UK and Ireland but there are some International, European and North American lists. The lists are divided into Business and Consumer and further categorised into sectors or type, for example Drinks Trade, Aviation & Defence, Smaller Companies. Each list can be searched by a number of criteria depending on its structure and coverage. Searching is free and data is charged for on a pay per record basis.

5. Freepint at http://www.freepint.co.uk/ Head for the discussion area, labelled as the Bar, where you can post your query and tap into the knowledge of regular ‘tipplers’

6. Trade Association Forum - http://www.taforum.org/ . A useful, searchable directory of UK trade associations.

7. Sector Skills Councils. This was not one that I mentioned in the workshop but is a resource that the organisation that I was visiting often uses. According to Wikipedia (http://en.wikipedia.org/wiki/Sector_Skills_Councils) , and please don’t complain that I am citing it:

“Sector Skills Councils (SSCs) are state-sponsored, employer-led organisations that cover specific economic sectors in the United Kingdom. They have four key goals:

• to reduce skills gaps and shortages
• to improve productivity
• to boost the skills of their sector workforces
• to improve learning supply”

Further information on the Councils can be found at Alliance of Sector Skills Councils,
http://www.sscalliance.org/home/home.asp.

The workshop participants commented that “some of the councils are better than others”.

8. Google, Yahoo, Live, Exalead, Ask. Let’s admit it – much of the time we head for Google as our first port of call, but it is worth running your search in the other contenders. Results are sorted in a different order and they do have different coverage and search features.

9. Twitter - http://www.twitter.com/. “Looks interesting”. “Need to try it out as a source of information”. “Could be useful as a promotion/communications tool”.

10. RBA Business Sources. http://www.rba.co.uk/sources/. Selected sources of business information organised by type e.g. statistics, share prices, company registers. Yes,  my own site, the basis of the workshop notes, and as one person commented “It is the quickest way to get to all the sites you told us about”!

1. Yahoo! Finance – http://finance.yahoo.co.uk/ for the UK version. Yahoo! Finance gives an overview of quoted companies on the major stock exchanges around the world. Information includes current share price information, downloadable historical share price figures, charts, recent news, company profiles and director dealings.
2. Make use of the file format search available in Google, Yahoo, Live and Exalead (but not Ask). Use the advanced search screens, the filetype: command in Google, Exalead and Live, or originurlextension: in Yahoo. For example filetype:ppt . Search for ppt or pdf when looking for presentations; PDF for government, official and industry/market reports; xls for spreadsheets containing statistical data; and rss or xml to locate RSS feeds.
3. Looking for papers by an academic? Find out where they currently work, or have worked in the past, and conduct a site search to see if any of their articles are in an institutional repository.
4. People are an invaluable source of information and help. Join discussion lists to tap into their knowledge, for example JISCmail at http://www.jiscmail.ac.uk/ has a wide selection of lists covering many different topics.
5. Use the site or domain search to look for difficult to find information on a particular web site, or to limit your search to types of organisation for example gov.uk for UK government or ac.uk for UK academic pages. Use the advanced search screens of the search engines or the site: command for example site:statistics.gov.uk car ownership.
6. Make more use of the advanced search screen options including intitle, inurl and search engine specific features. For example Google’s numeric range search and Exalead’s phonetic and approximate spelling options.
7. Combine commands in the main search box for more complex search strategies, for example: carbon emissions trading ~forecasts site:gov.uk 2012..2015 filetype:xls OR filetype:pdf
8. Use the link commands to find pages that link to a known page or web site. This usually helps you find pages of similar content and type. Live.com’s link commands have been de-activated but Yahoo’s still work. To find pages that link to a specific page on a site use link: followed by the full URL of the page, for example link:http://www.rba.co.uk/sources/stats.htm . To find pages that link to anywhere on a site use linkdomain: followed by the domain, for example linkdomain:rba.co.uk. Live.com’s linkfromdomain command, which is still working, lists all the external links on a site, for examle linkfromdomain:rba.co.uk
9. View the search engines’ cached copies of pages to highlight and locate your search terms in long documents.
10. Try the Wayback Machine at http://www.archive.org/ for lost pages, documents or sites.